This guide explains how to prepare and validate timekeeper rate files for use in LawVu’s AI-powered Billing Guidelines Review.
It outlines the required data, how the process works, and how to align your submissions with the latest LEDES Oversight Committee standards.
Template Overview
The approved timekeeper rates should be provided using the Timekeeper Rates Template, which you can download from the bottom of this article.
Each column in the template has a specific purpose. Use the descriptions below to complete your file accurately.
Header | Definition | Example |
Timekeeper | The first and last name of the timekeeper. | John H. Doe |
TK Classification | As per the latest LEDES Oversight Committee standard (2023 or later). | PARTNR (Partner) |
Expertise [Internal only] | Field from the LSP profile identifying the lawyer’s area of expertise (used internally for reporting). | Litigation |
Hourly Rate | Current approved hourly rate. | 750 |
Rate Currency | Currency of the rate. | USD |
Prior Rate | Previous rate (optional, but recommended for reporting). | 500 |
Effective Date | Date when the new rate becomes active. | Apr 6, 2025 |
End Date | Date when the rate expires. | Apr 5, 2026 |
Approved timekeeper rates can be exported from a law firm’s practice management software.
To ensure accuracy during the billing review process, the exported file should include at least the fields listed above.
Validation Requirements
To ensure your file uploads successfully and supports accurate billing validation, please check that:
Format: The file is provided in CSV or Excel (.xlsx) format.
One rate per timekeeper: Each timekeeper has only one active rate.
Classification: Timekeeper classifications align with the LEDES Oversight Committee standard (2023 or latest version).
Prior rate: Optional, but enhances reporting capabilities.
Effective and end dates: If these don’t match the billing period, LawVu will flag them as discrepancies (the file will still upload).
Impact on the AI-Powered Billing Guidelines Review
The AI Billing Guidelines Review compares each timekeeper listed on an invoice with the approved rate for that timekeeper at the respective law firm.
If a mismatch is found, the invoice is automatically adjusted by the difference.
This process ensures consistency, compliance, and transparency in billing.
Additional Data Fields
Different practice management systems may include extra data points, such as:
Rates by matter
Discounted or special rates
DEI (Diversity, Equity & Inclusion) data (e.g., gender, ethnicity, orientation)
Law firm and country details
ALSP association
Timekeeper ID
To align with LawVu data architecture and reporting, please use our template (below) with the minimum required data for accuracy in the review workflow.
If your organization requires additional fields, please contact the LawVu Support team. If there is broad demand, we may enhance the solution to accommodate these data points.
Approved Timekeeper Rates Template
Use the template below to ensure your data aligns with LawVu’s reporting standards and supports accurate results in the review workflow.