What is Rewrite text?
Rewrite text lets you improve or update existing content directly in your open Microsoft Word document. Instead of drafting from scratch, you select the text you want to change and provide instructions for how it should be rewritten.
You can rewrite full paragraphs or specific sections. Rewrite Text can also fill in placeholders by using information from uploaded files—such as party names, dates, or other details—to complete the text automatically.
You can refine results by submitting new instructions, generating alternative versions, or restoring parts from earlier versions until the draft meets your needs.
Why use Rewrite Text?
Rewrite Text helps you efficiently improve existing content while preserving structure, layout, and clarity.
Update existing clauses - Make targeted changes when a clause is mostly correct but needs refinement or nuance.
Experiment with alternatives - Test different phrasings or tones by regenerating specific sections or full paragraphs.
Track every change - All edits are clearly marked in Word: additions appear in green and underlined, deletions in red with strikethrough.
Fill placeholders with real data - Upload supporting files—such as contracts, emails, or spreadsheets—to automatically complete missing information.
When you shouldn’t use it
To rewrite large sections at once - Redrafting multiple pages in a single request can reduce output quality.
On poorly styled documents - Inconsistent formatting or manual numbering may lead to structural issues.
How rewriting works
Rewriting existing content follows a process similar to drafting new text:
Select the content you want to rewrite in your Word document.
Click Rewrite Text.
Enter a rewriting instruction.
(Optional) Upload a supporting file (Word, Excel, PowerPoint, or email) to provide missing or background information.
Click Rewrite to submit the instruction.
(Optional) Refine the output by rewriting the full text or selected fragments.
Insert the updated content into your Word document.
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Rewrite Text modifies existing content rather than generating new content at a chosen location.For the AI, rewriting is more complex than drafting from scratch.
As a result, the quality of the output depends heavily on how clear and focused your rewriting instruction is.
Changes made by ClauseBuddy are clearly marked:
Added text is underlined and highlighted in green
Deleted text is shown in red with strikethrough
This makes it easy to review and accept or reject changes.
Adjusting generated content
After the initial result is generated, you can refine the full text or specific sections.
Select the fragments you want to change using the checkboxes on the left, enter a new instruction, and click New Version to generate an updated draft.
You can also replace one or more fragments with content from an earlier version by selecting the relevant sections and choosing them from the previous versions.
Filling placeholders
Rewrite Text can also be used to fill placeholders in existing documents.
This is useful when your document already contains placeholders (for example, party names or dates) and the required information exists in an external file.
To do this:
Upload the file under Attachments
Select the text containing placeholders
Enable Fill placeholders
Click Rewrite
After clicking Redraft, the result then looks like this:
After clicking Redraft, the result then looks like this:
Output quality: what to expect
The quality of the output will depend on the amount of text that needs to be redrafted.
Best results - Rewrite a small number of clauses or paragraphs at a time (ideally no more than one page). Asking the AI to fully rewrite several pages at once can reduce quality and increase errors.
Large reviews with small changes - Tasks like proofreading, terminology updates, or minor consistency fixes often work well, as they require limited new text generation.
Always review the output carefully before accepting changes.
Saving and reusing rewriting instructions
You can reuse previous rewriting instructions by selecting them from the Saved section of the Prompts menu above the instruction field. Saved instructions are appended to any existing text in the field.
To save a new instruction, open the Prompts menu and click Save current prompt.
Tips for effective rewriting instructions
Writing good AI instructions takes practice. These guidelines help improve results:
Be specific
More detailed instructions usually produce better output.Clarify perspective
Specify which party the clause should favour.Set clear length expectations
Use concrete limits (for example, “no more than 8 sentences”).Provide context explicitly
The AI does not know negotiation history, power dynamics, or precedents unless you tell it.Specify inclusions or exclusions
Call out required exceptions, limitations, or standard clauses.Use light formatting instructions when needed
For example:
“Add a short summary in bold (max. three words) at the start of each paragraph.”Use targeted proofreading prompts
For example:
“Correct only obvious legal or grammatical errors. Do not rewrite stylistically.”
ClauseBuddy preserves cross-references and bookmarks and does not convert them into fixed text.
General word of warning
Don't expect legal perfection from the LLMs. You will frequently get suboptimal results, and the process may sometimes even lead to no results / errors.
LLMs are not experienced lawyers, given though they have ingested heaps of legal information during their training process.
LLMs are not aware of the latest legal developments (e.g., new case law and recently published statutory texts), and are only aware of publicly accessible data sources
Formatting quality may vary, especially in poorly styled Word documents.
AI behaviour can be inconsistent; results may vary between attempts.