In this article:
What is the Definitions feature?
When to use it
How it works
What is the Definitions feature?
The Definitions feature helps you draft faster and more consistently by giving you a clear overview of defined and capitalised terms in your document.
It makes it easy to find and verify definitions, helping you catch common drafting issues - especially in long documents
With Definitions, you can:
View definitions and capitalised terms in organised lists and tables
Jump directly to a definition or usage in your Word document
Identify ghost definitions (terms that are defined but never used)
Spot capitalised terms missing a definition
When to use it
Speed up drafting by jumping directly to the definition you need
Maintain consistency by keeping track of how terms are defined and used
Improve clarity by ensuring key terms are properly defined
When not to use it
Terms are defined outside the document (for example, in another agreement or schedule), as those won’t appear here
You need in-depth legal analysis—this feature supports review but does not replace professional judgment
How it works
Definitions is split into three areas:
Definition List (definitions in lists/tables)
Inline definitions (definitions introduced inside paragraphs)
Capitalised Terms (capitalised terms used multiple times)
Definition List
The Definition List shows definitions found in dedicated definition sections - such as bulleted lists, numbered lists or tables (including definitions in table cells).
If a definition is not used elsewhere in the document, it is marked with an exclamation mark (this is a “ghost definition”).
Click a row to jump directly to that definition in your Word document.
Inline definitions
Inline definitions are terms defined within the paragraph where they first appear, rather than in a dedicated definitions list. These are also sometimes called interpretative or definitional clauses.
Click a row to jump to the paragraph where the inline definition appears
Inline definitions that aren’t used elsewhere are marked with an exclamation mark
Capitalised Terms
The Capitalised Terms panel lists capitalised words or phrases that appear at least twice in the document.
Select a term to see every paragraph where it appears. You can click a paragraph to jump to that location in Word.
If a capitalised term appears to be missing a definition, it is flagged with a warning symbol.
Because ClauseBuddy uses fast AI to analyse documents in seconds, the Capitalised Terms panel can occasionally include false positives (for example, person names, place names, or common capitalised words).
Refreshing the analysis
After you insert or remove paragraphs, the “jump to paragraph” navigation may become inaccurate.
If this happens:
Click Refresh (top-right)
ClauseBuddy will re-analyse the document and update the lists and jump targets
Why is a capitalised term flagged if it isn’t meant to be defined?
The Capitalised Terms panel is AI-assisted and may sometimes flag names or common capitalised words. Review flagged items and ignore those that don’t require definitions.