In this article:
What is the Quality Library?
The Quality Library is a central place to store and reuse trusted legal content.
It contains clauses, contract fragments, notes, and other drafting elements that have been reviewed, organised, and made reusable across your team.
Instead of searching through past documents or rewriting standard provisions, you can use the Quality Library to quickly find and insert the right building blocks into your contracts.
LawVu Draft supports more than one Quality Library:
A main library shared across the organization
Team or department libraries for specialised content
A personal library for your own clauses and notes
This setup allows teams to share best practices while still keeping flexibility.
To learn more about how to build the Quality Library efficiently, check out this article: Strategy for deploying the Quality Library
✅ When to use it
Reuse approved clauses in drafting - Quickly insert pre-approved language into your contracts instead of rewriting or copying from past documents.
Standardize legal wording across the team - Ensure consistent, reviewed language is used across the team, reducing risk and inconsistencies.
Preserve and share legal know-how - Store high-quality drafting so others can easily reuse it.
Keep content organised and searchable - use folders, tags, and metadata to make clauses easy to find and maintain.
⚠️ When not to use it
For storing full contracts or documents - The Quality Library is built for reusable content, not document storage or contract management.
If content won’t be maintained - Its value depends on having accurate, up-to-date clauses with clear ownership.
Add clauses to the Library
The easiest way to add content is directly from Microsoft Word.
Select one or more paragraphs
Go to Clauses > Add Clause to Library
LawVu Draft will automatically analyse the selected text and pre-fill the clause entry form:
You can review and adjust each field before saving the clause:
Name - This is the internal filename of the clause. Keep it short and descriptive so users understand what the clause is about without reading the full text.
Avoid encoding every legal nuance in the name - attributes and descriptions are better suited for that.Location - Choose the folder (and subfolder) where the clause should be stored. The folder structure provides important legal context, so take care to place clauses thoughtfully. Folder management is described in more detail on the Managing Folders page.
Body - The legal content itself, structured into paragraphs.
Enriching your clause
Click + Augment clause to add additional fields:
Title - An optional clause title that can be inserted into Word as a (sub)heading.
Extra keywords - Helps users find the clause using alternative search terms.
Description - Internal guidance explaining the context, origin, or intended use of the clause. This text is never inserted into Word.
Attributes -Metadata such as clause type, perspective, or complexity—useful for filtering and consistency.
Comments - Legal notes, references, or background context.
💡Tip: Users often search by keywords that don’t appear in the clause text itself. Adding these terms to the name, description, or comments (for example, “buy-sell mechanism”) makes clauses much easier to find.
Browse through clauses
Instead of using keywords, you can also find clauses by browsing through your folders and subfolders.
In some cases, this is quicker. For example, searching for “interpretation” will likely return a lot of unrelated clauses that happen to include that word.
Browsing is simple: select a folder to see all its clauses (including those in subfolders), then drill down further or apply filters if needed.
You can also combine browsing with keywords. By entering keywords in the filter box, you’ll only see clauses that match both the selected folder and your search terms.
If your library is well organised, this makes it easy to find what you need quickly. However, if your folders are poorly structured, browsing becomes less effective - in those cases, keyword search may work better.
When you click on the + icon, you'll see a few options:
Insert – Add the clause directly into your document.
Insert with changes – Insert the clause with keeping the edits visible as tracked revisions in Word.
Copy – Copy the clause to your clipboard.
Configure clause – Fill in placeholders before inserting.
Smart merge with selected text – Replace or merge the clause with selected text in your document.
Rewrite text – Refine or rephrase the content using a prompt.
Fill in placeholders
Placeholders (highlighted in yellow) can be completed before insertion.
Click Configure clause.
2. Select a placeholder and enter the appropriate value.
To learn more about placeholders, check out this article.
Insert a clause into your document
Once you’ve found a clause, click the + icon and choose Insert to add it to your Word document.
After inserting, you can adjust formatting options such as clause levels.
Edit before inserting
Select Rewrite text
Fill out a prompt/instruction to (temporarily) rewrite the clause for this specific insertion.
To make permanent changes to the clause, click the pencil icon on the right side of the clause.
After inserting, a new menu will appear, giving you the option to change the levels of the clause.
How paragraph structure, formatting, and special elements (such as placeholders and references) are handled.
How paragraph structure, formatting, and special elements (such as placeholders and references) are handled.
Paragraph structure
In LawVu Draft, paragraphs can start with:
Numbering (for example
1.,1.2,1.2.3)Asterisks (
*,**,***) for bullet-style paragraphs
When inserted into Microsoft Word:
Numbered paragraphs are formatted as Heading 1 / 2 / 3, etc.
Asterisk-based paragraphs are formatted as Body 1 / 2 / 3, etc.
If your Word document uses automatic numbering, inserted clauses can adopt that numbering. You can also choose to remove numbering before insertion.
LawVu Draft automatically recognises most numbering styles. When you select content in Word and add it as a clause, existing numbering is converted into the appropriate numbering or asterisk structure.
So notice that paragraph 13.1 simply becomes 1, while paragraph 13.2 becomes 2, and so on. Also notice that sub bullets start with a double asterisk.
LawVu Draft can automatically detect most types of numberings, so when you pre-select content and hit the + button, LawVu Draft will automatically convert existing numbering into 1/2/3 or asterisk-style.
Aligning with a previous paragraph
Sometimes you may want a paragraph to align with a previous paragraph without receiving a new number or bullet.
To do this, repeat the number of the preceding paragraph instead of creating a new one. This preserves indentation and layout while preventing renumbering.
Changing numbering and indentation
When your cursor is placed in the Title or Body field, a formatting toolbar appears.
You'll be able to:
Apply or remove numbering
Apply or remove bullets
Indent or outdent paragraphs
Unlike Microsoft Word, indentation does not change spacing visually. Instead, LawVu Draft adjusts the numbering level or number of asterisks to control structure.
Using placeholders
Placeholders allow you to mark variable content that should be completed later.
To create a placeholder:
Select the relevant text
Click the placeholder button
The text is highlighted in yellow to indicate it is now a placeholder.
Placeholders can be configured with predefined values and managed centrally. See the dedicated placeholders page for more details.
Cross-references
In LawVu Draft, references must be updated manually.
To highlight a reference that may need updating:
Select the reference
Click the reference button
The text is marked in pink. When inserted into Word, it remains highlighted to draw attention.
Footnotes
You can insert footnotes in two ways:
Using the footnote button in the toolbar
Footnotes should be placed at the bottom of the clause in LawVu Draft. When inserted into Word, they are automatically converted into Word footnotes.
Result in Microsoft Word:
Manually
Insert a number in square brackets (for example[1]) in the text, and repeat the same number at the bottom of the clause.
Tables
To insert a table:
Click the table button in the toolbar
Choose the number of rows and columns
After insertion, you can edit tables as expected - adding or removing rows and columns, or merging and splitting cells.