How to mark an invoice as "paid"

Manage invoices by recording when an invoice has been paid.

Ben Kidd avatar
Written by Ben Kidd
Updated over a week ago

A key element of invoice management is understanding when an invoice has been paid. It is a critical piece of information from a reporting perspective, but also when wanting leverage. Unpaid invoices often provide that.

Here is how to mark an invoice as paid.

Navigate to the invoice in question. In this case, we have gone via the invoices section within a matter. Click on the invoice file to view the invoice.

Click the Actions button in the top-right of the preview. Select Mark as Paid.

Enter the Paid Date, along with a descriptive Invoice Note if required. Once complete, click the Mark as paid button.

The invoice grid now reflects the Paid status and displays the date of payment. The Invoice Note is also visible in the Description column.

The same method holds true when marking multiple invoices or an entire invoice batch as paid. Below, we have navigated to Spend > Invoices > Invoice batches and have selected the desired invoice batch.

You can make use of the date range option from the grid and filter the invoices weekly, monthly, yearly, or a specific date range. With the desired invoices highlighted, click Mark as paid.

The Paid status, Paid Date, and Invoice Note in the Description column will be applied to all selected invoices within the batch. You can also mark the invoices as unpaid from the grid.

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