Time entries

Who can use this feature?

👤 In-House Legal, or Administrator roles

🔑 Needs the 'Record time entries' permission enabled

In this article:

Recording your time in LawVu enables the legal team to track and capture the time spent on specific matters, providing a clear record of how the legal team's time is utilized.

You need the Record time entries permission to use this feature. If you don't have it, ask a LawVu administrator in your organization to enable it for you.

There are two ways to create a time entry:

Using the Create Menu: Navigate to the Create menu and click on the Time Entry button.

Using the Hub Icon: Hover over the Hub icon and select Time Entries from the dropdown menu. From there, click the + Add time entry button.

You can log time either for yourself or on behalf of someone else by clicking the Person dropdown.

You can search for any users in your organization who are not listed in the Recents list.

Next, type the name of the matter you'd like to allocate time to in the matter search bar, and select it.

You can scroll through the dropdown list to find the appropriate activity, or search for it using its name or code number.

To book the time against the selected matter, you can enter it in either the Unit field or the Time field. In the 'Unit' field, each unit represents six minutes (e.g., entering "15" means 15 units of time). Alternatively, you can enter the time directly, such as "1:30" for one hour and thirty minutes.

To track the time spent working on a matter, enter the hourly value for the person performing the work, the date will autopopulate and you can enter notes. The hourly rate automatically populates if the selected person has an hourly rate entered in their user profile.

Billable: Toggle this option on when the time spent working on a matter will be used to create an invoice, allowing you to track time for internal cost allocation and budgeting.

Auto-post entry: Enabling this option means that the entry will be posted immediately and reflected in the matter once it is created.

Click here to learn more about creating invoices from time batches.

You can also add time entries directly from a matter if you have full access to the matter. Simply click the clock icon on the toolbar. This will open the time entries window, and you can follow the same process described above.

If you need to edit a time entry to correct a mistake, add more detail, or change its billable status, you can do so from the Hub - Time entries grid. Simply unpost the entry, make your changes, and then re-post it.

Using the Hub Icon: Hover over the Hub icon and select Time Entries from the dropdown menu.

As the modal opens, it shows your recent time entries. You can use the filter in the top-left to view them by Daily, Weekly, or Monthly periods, or set a custom date range. The arrow buttons let you quickly cycle through the selected view.

To post to a time batch, select the individual time entries and click Post.

Once posted, the status will be updated and reflected in the active time batch.

To delete a time entry, go to the Hub > Time Entries and find the entry you would like to delete.

You can only delete a time entry if its status is Entered. If it's Posted, you must Unpost it first, then you'll be able to delete it.

There are a number of different states available for time entries: