Who can use this feature?
👤 In-House Legal, or Administrator roles
🔑 Needs the 'Record time entries' permission enabled
In this article:
Overview
Recording your time in LawVu enables the legal team to track and capture the time spent on specific legal matters, providing a clear record of how the legal team's time is utilized. This is essential for accurate reporting, effective budgeting, and efficient resource management.
You need the Record time entries permission to use this feature. If you don't have it, ask a LawVu administrator in your organization to enable it for you.
How to create a time entry
There are two ways to create a time entry:
Using the Create Menu: Navigate to the Create menu and click on the Time Entry button.
Using the Hub Icon: Hover over the Hub icon and select Time Entries from the dropdown menu. From there, click the + Add time entry button.
You can log time either for yourself or on behalf of someone else by clicking the Person dropdown. You can search for any users in your organization who are not listed in the Recents list.
Then search for the matter you want to allocate the time to in the matter search bar. Select the appropriate activity from the dropdown list.
Note: An administrator can create, edit, and delete options in this list, as well as adjust the time units. Learn how to do this here.
To book the time against the selected matter, you can enter it in either the Unit field or the Time field. In the 'Unit' field, each unit represents six minutes (e.g., entering "15" means 15 units of time). Alternatively, you can enter the time directly, such as "1:30" for one hour and thirty minutes.
To charge the client for the time spent working on a matter, enter the hourly value for the person performing the work, followed by the date. Include a note if desired.
Billable: Toggle on this option when the time spent on a matter is directly chargeable to a client. Marking time as billable is the first step toward creating an invoice. Click here to learn more.
Auto-Post: Enabling this option means that the entry will be posted immediately and reflected in the matter once it is created.
Note: To create invoices from time entries, the Spend Management feature must be enabled.
How to add time entries from a matter
You can also add time entries directly from a matter if you have full access to the matter. Simply click the clock icon on the toolbar. This will open the time entries window, and you can follow the same process described above.
If you need to edit a time entry to correct a mistake, add more detail, or change its billable status, you can do so from the Hub - Time entries grid. Simply unpost the entry, make your changes, and then re-post it.
Viewing time entries
Using the Hub Icon: Hover over the Hub icon and select Time Entries from the dropdown menu.
As the modal opens, it shows your recent time entries. You can use the filter in the top-left to view them by Daily, Weekly, or Monthly periods, or set a custom date range. The arrow buttons let you quickly cycle through the selected view.
How to post a time entry to a time batch
To post to a time batch, select the individual time entries and click Post.
Once posted, the status will be updated and reflected in the active time batch.
Deleting time entries
To delete a time entry, go to the Hub > Time Entries and find the entry you would like to delete.
You can only delete a time entry if its status is Entered. If it's Posted, you must Unpost it first, then you'll be able to delete it.
Time Entries States
There are a number of different states available for time entries:
Entered - The time entry has been submitted but hasn't been posted to a time batch, so it remains editable.
Posted - The time entry has been posted to a time batch.
Billed - An invoice has been created from the time entry.
Paid - The invoice has been paid by the client and has now been "Approved" within the matter.