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When a user searches in LawVu they're effectively searching across their own content in LawVu. Search results will not be returned for data they don't have permission to access.

The global search function works in two different ways - Basic search and File content search. The basic search will find values entered in the search field against matter, contract, and file names.

File content search, along with the above-mentioned results, will also search for contents of files, emails and their attachments, and conversations.


What's new in Search 🔍

  • Search matters using the last 3 or 4 digits of the matter ID. That means fewer numbers to copy or memorize, and a higher volume of successful searches.

  • Looking for recently accessed items? Simply click on the search bar and it will show the last 8 items you accessed.

  • Global Search results now include a count so you can see how many results match the term you are using in each category. That means you can go straight to the place that has the information you are looking for, in less time and fewer clicks.


How LawVu's standard search works

Our standard way of searching is using something called a 'Partial Search'. This means that we search for groups of letters rather than whole words.  Let's say you search for: lease Then our search will return any instances where it finds the letters 'lease' together - here are some examples:

  • Lease for 123 any-street

  • Plan for catch and release fishery

But what happens if you search TWO words like this: lease agreement
At this point - LawVu will change its search behavior and look for the words 'lease' OR the word 'agreement'.
The partial search will not work at this time.

Here are some examples of search results:

  • Lease and agreement for property development

  • Lease for 123 any-street

  • Standard Separation agreement

But this result would NOT be returned

  • Plan for catch and release fishery


Handy search tips to help you search smarter 🤓

  • The system not only searches matter titles or file names but also all the details captured in your matter or contract fields.

  • The search functionality is not case sensitive so you don’t have to worry about specifying upper or lower case.

  • If you need to find a specific term, use double-quotes. For example, typing “hedge fund” will trigger the search for that phrase only. You can also search multiple phrases if need be by adding double quotes for every phrase. For example, “hedge fund” “Frank Gomez” will search for both terms in a matter or file.

  • Search suggestions. As soon as you start typing a search term in the search bar, you’ll see suggestions from matters, contracts and matter files. Either select from the list of suggestions or click Show More to show more results.

  • A recent enhancement lets you quickly access matters and contracts directly from search results without seeing the preview first. However, if you wish to preview it first, you can.

  • Did you know that you could export your search results? From a list of search results you can export either a selection, one page, or the entire search set. How handy. Simply click the checkbox above the search results and click the down-arrow icon next to the checkbox to download.

For more information, check this article : Bulk Export from Search Results


Boolean operators (AND, OR, NOT)

You can embed operators in a search query to build a rich set of criteria against which matching documents are found. To use Boolean operators, ensure the operators are entered in capital letters.

AND operator

 For example, wifi AND luxury will search for results containing both wifi and luxury.

OR operator 

 For example, wifi OR luxury will search for results containing either wifi or luxury or both.

NOT operator 

For example, wifi NOT luxury will search for results that have the wifi term and/or do not have luxury.


Search Weighting

While the LawVu search function does search the body of your files, it is heavily weighted in favor of the name of the matter or contract. The more exact you have the title of a matter or contract, the higher up the results it will feature.

The following weighting schema is in force:

Matters

- Name + 5, Tags +1

Contracts

- Name + 5

Files

- FileName + 5, Tags +1

Message

- Subject + 5

Article

- Title + 5, Subtitle + 2

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