In this article:
Before You Begin
The initial setup to integrate your Google Drive with LawVu requires coordination between LawVu's Implementation or Support teams and your organization's Google Drive Administrator.
If you do not see the Sync files button in the Files tab of a matter or contract, contact the LawVu Administrator in your organization to ensure this integration is enabled.
If you're an Administrator, select the Integrations icon from the menu and find the Google Drive integration tile. Check whether it displays an Active badge.
If the badge is not displayed, click the tile to open the Details page and click Contact us.
This opens a chat window where you can send the prepopulated message (or compose your own) to LawVu's support staff to let them know you're interested in setting up the integration.
Identify Your Google Drive Setup
Important: Syncing to a shared organizational drive rather than an individual one (e.g., My Drive) is recommended.
Please identify the Drive or Folder you will be sharing with your LawVu matters.
Green Box: My Drive - Your personal storage hub in Google Drive.
Red Box: Shared Drive - An organization-owned team drive (noted by the distinct dual person icon).
Blue Box: Shared Folder nested within a Shared Drive.
Configuring Your Google Drive Connection
To set up the integration, provide the LawVu team with the URL of the Shared Drive or Shared Folder you want to sync.
Important: LawVu uses this information to create a dedicated Google service account for your organization. The service account is granted access only to the selected Drive or Folder, enabling secure, uninterrupted synchronization while keeping access tightly scoped to the content you select.
To Get URL Information:
Open the target Shared Drive or specific Shared Folder in your web browser.
Copy the full URL from your browser address bar.
Provide the URL to the LawVu implementation team (or LawVu Support if they are helping with setup).
The string of characters at the end of the link is your unique Drive ID or Folder ID, which LawVu uses to configure the integration.
Important: When providing the URL to the Implementation or Support teams, clearly specify whether it points to a Shared Drive or a Shared Folder.
Grant Service Account Permissions
Once the Drive ID or Folder ID is provided to LawVu, your dedicated service account email address will be created (e.g., yourcompany@lawvu-gdrive-prod.iam.gserviceaccount.com).
Then, you'll need to apply the necessary permissions in Google Drive.
If you are syncing a Shared Drive:
In the Google Drive left sidebar, right-click on the root shared drive (e.g., IP Team).
Select Manage members.
Paste the LawVu service account email address into the Add people and groups box.
Set the role to Content manager.
Uncheck Notify people.
Click Share.
If you are syncing a Shared Folder within a Shared Drive:
Google Drive requires the service account to have drive and folder-level access.
To grant drive-level access, follow the steps above, but set the drive role to Viewer so the integration can read the drive.
Right-click the specific shared folder you want to sync (e.g., Agreements & Licenses).
Select Share > Share.
Add the service account email address.
Set the role to Content manager.
Click Share.
Permissions Reference
The Google Drive integration requires two sets of permissions to be configured.
File sync engine permissions
When setting up the integration, LawVu creates a Google Cloud service account to allow the integration to access Google Drive files in the background.
The service account is specific to your organization and uses the following address format: <<orgname>>@lawvu-gdrive-prod.iam.gserviceaccount.com.
The service account must be granted Content manager permissions to the designated root sync folder and all child folders and files (via inheritance or direct assignment).
Per user sync initiation permissions
When setting up a matter or contract for sync with Google Drive, the user selects the target sync folder using a folder selector dialog. Selection is limited to folders which are accessible to the user and within the configured root folder.
Google OAuth permissions
The following OAuth consent is used by the folder selector
Client ID |
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App ID |
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Scope |
Provides the LawVu application with information about the selected folder only; this is used to complete the sync setup process.
This access is requested each time the folder picker is used; access tokens are not stored, and offline access is not requested.
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Resetting the Root Drive or Folder
If your organization wants to change the Drive or Folder ID, it cannot be edited once set. If a change is needed, our engineering team must perform a reset.
Please note that a reset:
Removes all current matter and contract sync mappings.
Requires you to reconnect matters and contracts to Google Drive.
Does not delete any LawVu files.
May take longer to complete if many files are currently synced.