Contract types and groups

Contract types provide you with a starting point for building out new contracts and provide reporting and workflow options.

Chinmayee avatar
Written by Chinmayee
Updated over a week ago

In this article:

What are contract types?

The relationship of 'Contract types' to 'Contracts' is very similar to the relationship of 'Matter types' to 'Matters'.

A contract type has initial information that consists of:

  • Name

  • Category (Sales, Purchasing, Commercial)

  • Description

Once a contract type has been created, we can use it to help streamline contract creation and run reporting against, etc.

Process of Creating Contract Groups and Types

Navigate to 'Settings > Contract Management > Contract Types' and click the 'New Group' button.

Wait... Why 'Add Group'?

Contract types are stored in groups to make it easier for you to manage them later on.

In the screenshot below, you can see I have an existing group set up called NDA and 3 contract types inside that group.

Now imagine that we have hundreds of contract types - being able to group them makes a lot of sense.

This way, when we create a new 'Contract' we can start by choosing a group - and then choosing the appropriate type from within that group.

Be aware that contract groups are assigned as a contract type is created.

Now that the new group is created, you can start adding contract types within the group.

Just click the 'Add contract type' button and the below pop-up will appear.

Fill in the bane of the new contract type, assign it to a category, and add a description if needed. The 'Create' button will appear, and you can save the new contract type.

Now that the contract type has been created, you can apply workflow templates to it if you wish.

Duplicate, delete, or move contract types

To create a duplicate of an existing contract type, move it to another group or delete it, click on the three dots ellipsis button on the right-hand side of the contract type:

Changing the contract type after the contract creation

During the lifecycle of a contract, it may become apparent that the contract should be categorized differently or have different data recorded, with fields available in another contract type. Now, you can change the contract type even after creation.

To change the contract type, you must be the Contract Owner.

Simply select the new contract type from the Contract type field list and confirm the change :

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