Who can renew a contract?
👤 The contract owner
🔑The Renew Contract action becomes available after an executed contract expires.
In this article:
When can a contract be renewed?
The Renew Contract action becomes available after an executed contract expires.
NOTE: You will only see the 'Renew contract' option if the contract was in an executed state when it expired.
Who can renew a contract?
All contract members (including standard users with only Preview access to the contract) will receive a notification when a contract expires, but only the Contract Owner can renew it.
If you have been tasked with renewing the contract and are not the current owner, you can assign this role yourself.
If you have just assigned yourself as Contract Owner, you will need to refresh the page to make the option appear from the ellipsis button menu.
Manually renew an expired contract
After an executed contract expires, the contract owner can open Contract Details, select the three-dot menu on the right, and choose Renew Contract.
Set up contract renewal
Contract renewal settings help you record how a contract should continue or end, calculate notice deadlines, and remind people when action is due. A contract must be executed for a renewal to take effect.
Open a contract and access its renewal settings in the contract header. Choose a renewal type, then complete the dates and other settings that apply to the contract.
Renewal Type defines how the contract should end or continue.
Expiry Date records when the current term ends.
Renewal Status records whether the contract is expected to continue after the current term.
Renewal Term sets the length of the next term if the contract renews
Minimum Notice Period records how much advance notice is required.
Notice Deadline Date shows the calculated deadline for giving notice or making a renewal decision.
Reminders prompt users before the expiry date or notice deadline.
Renewal Type
The renewal type defines what should happen when the contract reaches the end of its current term.
Not Set: No renewal type has been selected. This is the default for existing contracts until they are reviewed and updated.
Fixed Term (No Renewal): The contract ends on its expiry date and does not renew.
Evergreen: The contract continues indefinitely; an expiry date is not required.
Auto-Renewal: The contract renews automatically at expiry. Each renewal extends it by the configured renewal term.
Option to Renew: The contract ends at expiry unless your organisation decides to renew it.
Tip: To bring an Evergreen contract to an end, change its renewal type to Not Set or Fixed Term (No Renewal), then add an expiry date.
Renewal Status
Renewal Status records whether the contract is expected to continue after its current term:
Will Renew is the default for Auto-Renewal contracts.
Will Not Renew is the default for Option to Renew contracts.
Renewal Type describes the contract’s renewal mechanism. Renewal Status records the expected outcome for the current term.
If you change a contract from its default status, you can add an optional comment and choose whether to post a status update. The update also appears in the contract timeline and activity log.
To stop an Auto-Renewal contract from renewing, select Will Not Renew and send any required notice within the notice period. To exercise an Option to Renew, select Will Renew after completing the required decision, negotiations, and notice steps.
Set dates, notice periods, and reminders
Expiry Date
The Expiry Date is the date the current contract term ends. It is required for:
Fixed Term (No Renewal) contracts
Auto-Renewal contracts
Option to Renew contracts
An expiry date is not required for Evergreen or Not Set contracts.
Renewal Term
The Renewal Term is the length of the next term if the contract renews. Set it for Auto-Renewal and Option to Renew contracts. Examples include one year, six months, or 30 days.
When a contract renews, LawVu uses the renewal term to calculate its new expiry date.
Minimum Notice Period and Notice Deadline Date
The Minimum Notice Period is the amount of advance notice required before the contract expires. When you enter both an expiry date and a minimum notice period, LawVu calculates the Notice Deadline Date.
For example, if a contract requires 90 days’ notice, the notice deadline is 90 days before its expiry date. Track this date so your team has time to give notice or make a renewal decision.
Reminders
You can set reminders before the Expiry Date or Notice Deadline Date. Use them to give stakeholders time to review the contract and take the required action.
Example
A contract has the following renewal settings:
Renewal Type: Auto-Renewal
Expiry Date: 31 December 2027
Renewal Term: 1 year
Minimum Notice Period: 90 days
In this example:
The contract is scheduled to renew automatically on 31 December 2027.
The notice deadline is calculated as 90 days before the expiry date.
Reminders can notify stakeholders before the notice deadline and the expiry date.
Find renewal information in grids and the calendar
Add these columns to a contract grid to review renewal information across contracts:
Renewal type shows whether a contract is Not Set, Fixed Term (No Renewal), Evergreen, Auto-Renewal, or Option to Renew.
Renewal term shows the length of the next term.
Minimum notice shows how much notice is required before expiry.
Notice deadline date shows when notice or a renewal decision is due.
Renewal status shows Will Renew or Will Not Renew.
You can filter the grid by Renewal type and Renewal state, sort renewal information, and include it when exporting or downloading grid data. The renewal columns are available in the Business Portal by default.
Contract calendar
The contract calendar can display Renewing Contracts. Use it to see upcoming renewal activity and plan your next steps. Select a calendar entry to review the related contract and its renewal details in the grid.
Manage renewal notifications
Each user can manage contract renewal notifications in their profile notification preferences. The available options are:
Contract renewal reminder
Contract renewed
Contract notice deadline reminder
FAQ
Are renewal settings filled in automatically when a contract is uploaded?
Not yet. Your team must set the renewal type and dates in the contract header. Reliable extraction on upload is a high priority for LawVu.
Why do existing contracts show “Not Set” as their renewal type?
An expiry date does not always mean a contract has a fixed term, and the absence of a date does not always mean it is Evergreen. Rather than infer a renewal type, LawVu shows Not Set for existing contracts so your team can review and update them.
Can I stop an Auto-Renewal contract from renewing?
Yes. Select Will Not Renew, or change the renewal type to Fixed Term (No Renewal) and enter an expiry date to wind down the contract. Send any required notice within the notice period.
How do I exercise an Option to Renew?
Select Will Renew. Complete any negotiations and send required notices within the notice period.
How do I end an Evergreen contract?
Change its renewal type to Not Set or Fixed Term (No Renewal), then enter an expiry date.
Can I add renewal fields to contract creation or completion forms?
Not yet. Renewal fields are not available on contract creation or completion forms in this initial release. Set them in the contract header.
How do I manage contract renewal notifications?
Open your profile notification preferences and update the contract renewal options. You can choose whether to receive Contract renewed, Contract renewal reminder, and Contract notice deadline reminder notifications.
Can Business Portal users see renewal information?
Yes. The renewal columns have been added to the Business Portal by default.