Contracts in LawVu

In this article:

1. Contract Name - Click here to edit the contract name.

2. Contract ID - This is generated automatically by LawVu and is used to reference the contract within the software.

3. Contract Stage - Illustrates the stage the contract is currently at. Click the next stage to advance the contract along the lifecycle.

4. Expiry Date - The expiry date can be changed at any stage, but not when the contract is already in Expired state.

5. Contract Tabs - Click each tab to navigate to the different areas within the contract.

6. Ellipsis Menu - Click the ellipses (3 dots) to display action buttons such as Export Contact and Renew Contract. The option to Void and Delete Contract will also be displayed, but bear in mind that this still requires the right permissions. To know how to void or delete a contract, click here.

1. General information - Special fields and other default details e.g. contract type, team assigned, contract creator, and the contract email address are displayed in this section. You can make changes to the fields by simply clicking and changing the values accordingly.

2. Contract Details - This displays the fundamental fields that have been set up based on the contract type, and you can easily make changes to the contract fields (e.g. contract owner) if necessary.

3. Contract file

1. Approvers tab - Click here to view the contract approval workflow in place.

2. Plus Button - Use this to add an approval phase to a contract stage. Click here to learn more about creating approval phases and workflows.

3. Approval History - Displays the approvals that have taken place.

4. Print button - Exports the approval history for external review.

1. Files tab - Click here to access Files. This is where all the supporting documents for the contract are stored. The circular number displays the number of files and/or folders therein.

2. Document Folder - Use folders to collate documents. Hovering over the folder will reveal an ellipsis (3 dots) button. Click the ellipsis to display a drop-down menu of further file options:

3. Attach File - Attach files by uploading from your computer, and saving a file from recent matters/contracts or from your knowledge base.

4. Folder - Create and name a new folder.

Click here for more information on working with files.

Key dates can be used to record any other important dates for which the contract owner/ member wants a reminder.

The value of utilizing key dates within LawVu is that if the contract owner leaves, the new owner assigned, and all the contract members will receive those reminders. This ensures the continued operational aspects of your contracts.

Often as important as the contract itself are the amendments. Amendments can be used any time you need to make an addition or alteration to the contract that does not substantially alter the original contract.

To know more about contract amendments, click here.

A Statement of Work (sometimes called a Scope of Work) defines project-specific activities for a contractor providing services to the client. An SOW is often an important accompaniment to an MSA or Request for Proposal (RFP).

They are usually created before the project begins and help to define all the important parts of the project. Depending on the complexity of the project, you may have several SOWs nested within one contract — one SOW for each Legal Service Provider or subcontractor.

You can read more about it, here.

1. Members Tab - Click here to access the "Member" section of the contract. The circular number displays how many of your teams are currently involved in the contract.

2. "Add Members" button - One of the great things about LawVu is how easily you can collaborate on contracts. Use this button to include your colleagues on the contract so they can keep appraised of the contract's progress; contribute with supporting documents; stay involved with approval processes, and more.

This tab also indicates the access level of each member, and the option to remove members if necessary. More information about the Members tab can be found here.

Permission levels affect what the user sees and how they can interact with Contracts within LawVu. These can be set for each contract using our intuitive Access Controls.

Read more about the Security tab by clicking here.

Everything that happens on contracts is recorded in an activity log for review if needed. This includes field updates, file previews, advancements in stage, e-signatures, and more.

Expired contract notifications and 30-day contract expiry reminders are sent to the Contract Owner.