We've reimagined the LawVu mobile app to help you approve contracts and invoice easily on your phone. Whether you're working remotely or on the move, you can review, approve, or decline contracts and invoices from anywhere.
In this article:
Our new mobile app, available on both iOS & Android, focuses on contract and invoice approvals on the go. The LawVu app allows you to review, approve or decline contracts or invoices from mobile device, making workflows easier and faster.
With the new mobile LawVu app, you can:
Receive notifications for contracts and invoices needing your review
Approve or decline contracts and invoices from your phone
Review and revisit approved or declined contracts and invoices
Download and install the app
The LawVu app is available for download on the App Store (iOS) and Google Play Store (Android). Search for the app by name “LawVu“ and follow the installation instructions.
After installation, log in using your standard LawVu credentials or through Single Sign-On (SSO) if your organization supports it.
Review, approve or decline contracts
The app organizes contract approvals into different stages. You can switch between tabs to view:
With you - contracts that need your approval
With others - contracts awaiting approval from others
Complete - contracts that have finished the approval process
Approve or decline contracts
To approve or decline a contract, go to the 'With you' tab and click on the contract requiring your approval. The Details tab provides a general overview about the contracts' status, its current phase, and any available status updates:
To review the contract document, go to the Document tab. Use the search function to find keywords within the document, and use the arrows to navigate to the next occurrence:
Under the Approvers tab, you'll see who has been set as an approver for the current stage as well as for different stages of the contract.
When it's time to approve/decline the contract
Once you have a thorough overview of the contract, you can click the Approve button or the little arrow next to it to reveal the Decline option. You'll be asked to add a comment (an optional step if you're approving the contract and mandatory if you're declining it).
Once approved/declined, all the contract members are notified and the contract is updated in the LawVu application instantly.
The comment you make is visible in the Timeline under the Activity tab in the browser as well as next to the speech bubble icon next to your name:
Approve a contract you've previously declined
You can revisit a contract you've previously declined and approve it if you have changed your mind by clicking the 'Change decline to approve' button:
Review, approve or decline invoices
Reviewing invoices follows a process similar to contract approvals. The app categorizes invoice approvals into different stages, which you can view by switching between tabs:
With you - invoices that need your approval
With others - invoices awaiting approval from others
Complete - invoices that have finished the approval process
To approve or decline a contract, go to the 'With you' tab and click on the invoice requiring your approval.
The Overview tab provides a general overview about the matter the invoice is associated with, the LSP, Fee date and any other fields added to the invoice. Certain fields will be editable such as the Internal note, PO code, Cost center.
To review the invoice , go to the Document tab. Zoom in/out as needed.
Under the Approvers tab, you'll see who has been set as an approver for the current stage as well as for different stages of the invoice.
When it's time to approve/decline the invoice
Click on the Approve button or the little arrow next to it to reveal the Decline option. You'll be asked to add a comment (an optional step if you're approving the invoice and mandatory if you're declining it). Note that at the moment LEDES invoices cannot be declined with edits.
Any notes you make when approving the invoice will also be available under the Invoice details "Reason for decline" field
Some fields are editable so you can make changes to the Internal notes, PO code, Cost center or link the invoice to another matter if needed before approving the invoice.
Receive notifications on your mobile
To stay updated on pending contract or invoice approvals, as well as their final status (approved or declined), enable push notifications in the app settings. This will ensure you receive timely alerts directly on your phone.
Good to know
Does the app have matter functionality as well ?
There is currently no matter-focused functionality. We're always interested in customer feedback and reviewing what may come next to the app, so please provide your feedback through this link: https://feedback.us.pendo.io/app
Is the app secure?
The LawVu mobile app has a simple and effective approach to security. Data is not persistently stored on the device - all data is securely retrieved from LawVu using HTTPS/TLS. Authentication uses the same approach as our other integrations. Through this approach, use of the mobile app inherits all existing the security controls which undergo our external audit assessments. The app does not ask for additional device permissions.
Can I access contracts or invoices offline?
No, the mobile app requires a data connection to operate.
What about the previous LawVu iOS app?
The new app will replace the previous iOS app, and is now available on iOS & Android.
How can I provide feedback or report an issue?
Use the "Help & Support" option in the settings menu to submit your feedback or report issues.
